Sports Program Coordinator

 JOB DESCRIPTION:  The Sport Programs Coordinator will play a key role in managing and enhancing the university’s Intramural and Sport Club programs. The coordinator will be part of a dynamic team responsible for delivering quality recreational opportunities that support the wellness and engagement of the campus community. This role involves overseeing the day-to-day operations of the Intramural Sports Program, including planning, implementation, and assessment. The Sport Programs Coordinator will manage approximately 40 student staff, provide training, and offer mentorship to ensure high standards of operation. Additionally, the coordinator will advise select sport clubs, contribute to administrative processes, and support strategic initiatives within the department. Evening and weekend availability is required.
 
Intramural and Club sports programming

• Program Coordination & Oversight: Lead the planning, coordination, and implementation of intramural leagues and events, ensuring smooth execution and proper participant conduct.
• Policy and Conduct Management: Address participant behavior, enforce program rules, and resolve any issues related to sportsmanship, ensuring a positive and respectful environment for all involved.
• Scheduling and Communication: Coordinate the scheduling of intramural and club sports activities using IMLeagues. Provide timely and clear communication to participants regarding schedules, updates, and program changes.
• Facility Management: Submit and manage facility reservations in accordance with department policies and timelines, ensuring the availability of appropriate spaces for scheduled events.
• Safety & Risk Management: Identify potential safety and risk management concerns at both indoor and outdoor facilities, proactively addressing issues and reporting resolutions to the Assistant Director.
• Industry Best Practices: Stay informed of current trends, best practices, and industry standards related to intramural and sport club programming to ensure the delivery of high-quality services.
• Sport Club Program Administration: Assist in the operational growth of the Sport Club Program, including advising student leaders on budget management, equipment procurement, travel coordination, and event planning.

• Staff Recruitment & Development: Recruit, hire, onboard, train, supervise, and mentor approximately 40 student employees, facilitating their professional development throughout their employment.
• Scheduling & Payroll: Develop and manage staff schedules to ensure adequate coverage for events and activities. Adjust schedules as needed based on program demands and budget constraints. Oversee bi-weekly payroll approval for accuracy and timeliness.
• Staff Meetings & Training: Lead student staff meetings and training sessions in collaboration with the Assistant Director, covering a variety of topics such as policies, procedures, inclusivity, customer service, risk management, and sport-specific training. Develop supervisor-level education and training programs.
• Performance Management & Promotions: Collaborate with the Assistant Director to assess staff performance, determine merit-based pay increases, and facilitate student staff promotions within the program.
• Mentorship & Recognition: Develop and implement mentorship and recognition programs for student staff to enhance performance, retention, and engagement. Evaluate and refine these programs based on feedback and performance outcomes.
• Officiating Evaluation: Regularly evaluate the knowledge, mechanics, and performance of intramural officials during games, providing constructive feedback to improve skills and ensure high-quality officiating.

• Department-Wide Collaboration: Contribute to the achievement of department goals by collaborating with team members on various department-wide events, initiatives, and special projects.
• Strategic Planning and Departmental Support: Contribute to the overall operations of Campus Recreation by assisting in budget management, strategic planning, program assessment, data collection, and student development initiatives.
• Assessment and Learning Outcomes: Contribute to the strategic planning process by helping to establish learning outcomes for students and staff within the program. Participate in program assessments to ensure continuous improvement and alignment with the Student Affairs curriculum.
• Inclusive Programming: Collaborate with the Assistant Director to develop and deliver inclusive programs and services that cater to underrepresented populations, ensuring access and equity in Campus Recreation offerings.
• Other Duties: Perform additional duties as assigned by the Assistant Director to support the success of Campus Recreation and the broader university community.

•  Bachelor’s degree in Recreation Administration, Sport Management, or a related field.
• 1-2 years of relevant experience in a recreation or sports-based environment.
• Strong leadership, customer service, team-building, and decision-making skills.
• Demonstrated knowledge of sports rules, officiating mechanics, and event coordination.
• Current CPR, AED, and First Aid certification, or the ability to obtain certification.

• Master’s degree in Recreation Administration, Sport Management, or a related field.
• 3-4 years of experience in intramural and/or club sports programming in higher education.
• Two-year graduate assistantship in intramural and/or club sports.
• Proven expertise in sports officiating with a strong background in rule enforcement.
• Familiarity with intramural sports scheduling software (e.g., IMLeagues).
• Direct personnel management experience, including hiring, training, and evaluating student staff.